FantasyCon is dedicated to providing a safe and comfortable convention experience for everyone.
In order to offer a welcoming and safer space for everyone, we require participants to be respectful of all others and their space, be that physical or social.
Harassment includes (but is not limited to):
- Offensive verbal comments about gender, sexuality, impairment, physical appearance, body size, race or religion.
- Showing sexual images in public spaces.
- Discussions or images related to sex, pornography, discriminatory language or similar is permitted if it meets all of the following criteria: organisers have specifically granted permission; it is necessary to the topic of discussion and no alternative exists; it is presented in a respectful manner; and attendees are warned in advance in the programme and respectfully given ample warning and opportunity to leave beforehand. This exception does not allow use of gratuitous sexual images as attention-getting devices (such as clothing or costumes in the dealers’ room) or unnecessary presentation or panel examples.
- Intimidation, stalking or following.
- Sustained disruption of talks or other events.
- Uninvited physical contact and/ or uninvited sexual attention.
- Symbols or images that the event organisers deem offensive. This could include t-shirt design and posters.
Participants must not engage in harassment at any convention venue or convention-related social event at any time. Participants asked to stop any harassing behaviour are expected to comply immediately. This includes not only anyone involved in the incident, but any onlookers contributing to the disruption. As a general rule, practicing common sense in physical and social interactions with strangers will ensure everyone has a comfortable convention experience.
This policy covers everyone involved with the convention. This includes all participants, event organisers, Guests of Honour, volunteers, dealers or anyone present at the convention at that person’s request. Paying membership at the convention is not required to be subject to the policy.
What should I do if I am being harassed?
In some cases you may find the harassment stops if you clearly say ‘no’ or ‘please leave me alone’, or simply walk away. We would appreciate it if a volunteer was still informed to help us identify any repeat offenders.
If you continue to be harassed or notice someone else being harassed, please contact a Redcloak immediately. The volunteers will help participants contact venue security or law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe during the con. The first convention volunteer or organiser you report to will take whatever steps they can to assist you in feeling safe, and will put you in contact with or bring you to an appropriate member of the event organising team. We value your attendance.
You do not have to give us details of the harassment, and can choose whether or not to take a formal report. If you wish to report, we will take details of the harassment and work with you to respond to the issue in a way that assists you in feeling safe and maintains the safety of the wider convention environment, as well as enforcing our anti-harassment policy. If you report a serious criminal matter, please be aware that we may be obliged to contact the police. We would however take into account any concerns you may have around involving them.
If you would like to discuss the harassment without making a report, we will help you meet with the designated member of the event organising team. Please bear in mind that this is for informal emotional support only; our volunteers don’t have counselling training, and we can’t promise confidentiality. You can access this service by contacting any convention volunteer.
Our convention volunteers are called Redcloaks, and can be easily identified by their red hi-vis vests or red, branded tops. Any one of them can be your first point of contact. The volunteer may need to involve another member of the team to assist with your issue.
Event Organisers reserve the right to take any action they deem appropriate, including: issuing the offender with a warning if, in the determination of the event organiser and/or the person reporting the incident, the incident is considered accidental or minor; making an internal note of the incident to document repeat offending; making a formal report of the incident available to volunteers, the event organising team or all convention participants at the discretion of the event organiser; contacting hotel security; contacting law enforcement; removing the offender from the convention with no refund; and reporting the offender’s behaviour to other conventions, the British Fantasy Society or regulatory organisations.
In order to make FantasyCon a safe event, be aware of this harassment policy, of using non-oppressive language, and of boundaries. Assist others: if you see someone being harassed or appearing uncomfortable, ask if they are okay.
The event organisers and the British Fantasy society reserve the right to refuse entry to their event for any reason, while abiding by the terms of the Equality Act. Reasons for refusal may include behaviour at other conventions, online, via email or messages that have made other feel uncomfortable or harassed.
If you are concerned about someone who is, or you think might be, attending Fantasycon, please contact the organising team.
Each organising team will appoint a neutral individual to hear any concerns if they are about the organising team itself or where the organising team feel they can not be neutral. The complaint can also be reported to the Chair of the British Fantasy society should this be preferable.
A note on photography.
Photographing and recording events are a natural and historic element of science fiction and fantasy conventions. Photographers would ideally check with individuals before they take an image, but if taken without notice must check that the individual is happy to be photographed afterwards. If the subject has previously told the photographer they are not happy to be photographed this must be respected. They must abide by requests (including noting if a ‘no photo’ lanyard is being worn) and delete photographs where an objection is given. It is inevitable that other people will appear in the background & request that photographers avoid as much identifying detail as possible. If images posted online, via websites, social media or similar they must be removed if anyone in the photo objects. Photographs where a child is the subject require parental consent prior to be taken and must not be posted online without explicit parental consent to do so.