Fantasycon 2021

24th – 26th September
The Jury’s Inn Hotel, Broad St, Birmingham

2021 is the 50th Anniversary of the foundation of the British Fantasy Society.  So join us to celebrate 50 years of Fantasy and Horror.

  • Membership can be found here.
  • If you would like to participate in the programme, e.g. taking part in panels, reading or talks. Please fill out our form here.
  • Dealers Page is here.
  • Redcloak Volunteering form is here.
  • The hotel phone number is: 0121 6069000  and website: https://www.jurysinns.com/hotels/birmingham 
  • Any problems, contact us admin@hwsevents.co.uk 
  • We will be emailing all those who have a membership carried over from 2020 soon to confirm we have their booking.

Fantasycon is the British Fantasy Society’s annual convention. it is an essential destination for readers, writers, artists, editors, and publishers of all things Fantasy, Horror and Science Fiction.

Every year Fantasycon offers readers and writers the opportunity to come together to discover, learn and discuss fantastic fiction in all its forms. Three days of panels, talks, workshops and socialising. Bringing together the best in writing, publishing and reading.

Fantasycon prides itself on its friendly members. Every year we welcome many first timers. But you are only a first timer once. Come along, meet people and get the opportunity to network in the bar.

 

Hotel

​If you wish to stay at the Jury’s Inn for the duration of the event (or even days before or after) please book this with the hotel itself, we do have a number of rooms allocated to Fantasycon, so just let them know you are attending the event. We have an allocation of rooms at the fixed rate of £102 for a single room or £112 for double/twin (per room, per night, Bed and Breakfast). If you can get these cheaper via bookings.com or other sites then that’s fine, but if it is more expensive please do phone the hotel/reservations team to get this rate. The code to assist them finding the allocation of rooms is hwseve24092a however they can also find it under Fantasycon. If you prefer a different Hotel, there are a variety very nearby.

The hotel phone number is: 0121 6069000  and website: https://www.jurysinns.com/hotels/birmingham

 

Dealers

If you want to sell/promote a product or company then you can see a number of options on our dealers page. These include Dealers Membership, so please don’t buy regular membership as this might be a better option for you. There are also sponsorship options if you would really like to be noticed.

 

Volunteers

We have a core team of volunteers who help us run the event. Unlike science fiction conventions this team volunteer for the whole weekend to help us run the variety of activities. If you are interested in joining this team, please fill out the form here.

 

The policies on this website https://www.fantasycon.org/policies/ form part of your terms and conditions for attending the event.

Booking for the event is considered agreement to abide by these so we recommend you read them all.

 

Venue Accessibility Information:

The front entrance of the Hotel has a ramp to the front door.

The hotel reception itself is up some stairs in the lobby, but the Fantasycon reception is in the same room but in the flat section. If you need to check into the hotel one of the redcloak volunteers can get a member of staff to come to you if you are unable to get to them.

We are using the hotel Function Rooms which are all on the same floor, accessed via a large lift.

We are planning to have a “Quiet Room” where you can take a break if you feel overwhelmed or just need to sit for a while. Quiet conversation is allowed, but we ask you to be considerate to others. This will be close to the other function rooms, so there is likely to be some noise from other rooms.

The bar, restaurant and coffee shop are all on the ground floor with a flat (no steps) entrance.

All of the bedrooms are accessible from the lift (no steps) and the hotel says they have accessible rooms, but these do not have walk in showers. please do check if the rooms meet your specific requirements. Other hotels nearby might have facilities that suit your needs if this one does not.

The car park is a few minutes walk away on paved streets.

The restaurant serves food that is Gluten free, Vegetarian and Vegan as standard, but say they can cater to other allergies and dietary requirements on request. We always recommend letting the server know if you have an allergy, even if the item is listed as not containing that allergen.

There are a variety of shops and restaurants nearby if you prefer to eat elsewhere.

Please do get in touch with us admin@hwsevents.co.uk if you have any questions or directly with the hotel if it is about their facilities.

 

Additional T&C that apply to Fantasycon 2021

Audio / Video Recording – We may choose to record content, such as podcasts, panels and audio/video recording. This is intended to be broadcast via the internet. It is not intended to record private conversations, but any loud comments, questions asked or noise close to microphones (which will not be hidden) may be recorded and broadcasted. Any session being recorded will ideally be noted in the programme, panelists consent will be sought and the room will have a sign.  By taking part in these sessions, asking questions or making recordable noise you are giving consent to the recording and broadcast of this.

 

Harassment (in addition to the BFS policy) & refusal of entry – The Harrassment policies do not seek to replace or restate the Equality Act 2010, but sets out the specific conditions for our event.

HWS reserve the right to refuse entry to anyone for any reason. In this case we do intend to let you know the reason for refusing entry.

If you have booked a ticket and we decide to refuse you entry prior to the event we will refund your ticket price. If the decision to refuse entry was made after the booking was made then the booking fee will be refunded.

If you have been refused entry to any previous HWS events (formally or informally) then you are likely to be refused entry and your booking fee will not be refunded (the ticket price will be).

If have been involved in litigation against HWS (or its members) or they have had cause to take you to court, then you are likely to be refused entry and your booking fee will not be refunded (the ticket price will be). This is not intended to include written complaints sent to HWS or constructive criticism, unless those complaints are pursued in a way that could be construed as harassment.

If you are unsure for any reason please do contact us to confirm.

Nothing in these terms and condition is intended to be used to contravene the Equality Act or other UK law.

 

Privacy and Data Protection – We use electronic methods to store your records. We also add your name and email address (but no other details) to a mailing list on MailChimp. If you wish to be removed from the mailing list then you can unsubscribe at any time by either following the instructions on the email itself or by contacting us directly. We use this mailing list to let you know about future events and to ensure you and we have all the information needed to ensure you get the most out of the event you have signed up for.

Our website and purchasing method is hosted by Wix.com and payments are taken by Stripe.com. Please see their websites for privacy policies.

If you breach the harassment policies we are concerned about your behaviour or you are banned or asked to leave from our events, this information will be shared with the British Fantasy Society and may then be shared with future organisers of Fantasycon. This is not something we do lightly or maliciously.

If the hotel charges us for any additional items that directly relate to you or your behaviour (for example a missing item from the room you were staying in), we will pass on your contact details to allow the hotel to pursue you for the costs of this and/or pursue these costs ourselves.

If there is an criminal activities that you are (suspected to be) involved with (for example theft or drug taking) we reserve the right to pass your details to the hotel, police or other law enforcement agencies.

Other than these organisations (for the reason stated here) we do not pass your personal details (eg Name, address, bank details, email etc) on to any third party. We are confident that that the hotel and mailchimp will also not share your data further.

We do however reserve the right to share event statistics with third parties. By event statistics we mean things like number of people attending the event or an activity, the number of attendees from particular countries or even an estimate of demographics (can only be an estimate as we don’t ask for much demographic information at booking). However these statistics would be without personal details (eg names etc.)

We will update this information if there are any changes that might be relevant.

If for any reason your are worried about this issue or feel there has been a breach of your privacy, please contact us to let us know.

 

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